Examples of Letters of Request

When you are tasked with writing a request letter, examples of letters of request are a huge help.

There are many circumstances where a letter of request would be required. Of these situations where you would need a letter, the same basic structure is used:

• Request a job interview
• Information request
• Raise or promotion request
• Recommendation request

The most common examples of letters of request can be found for those looking for a letter of recommendation. These letters of request can be for business relations, jobs, schools and more.

Although you will need to customize your letter based on its purpose, there are some basic rules that apply to all request letters.

Formatting should take the form of a block style or semi-block style. This is a formal, more business-like formatting that can be altered to fit your specific needs and should include the date, recipient name, organization name, address, greeting, body, and closing.

Use a computer word processing program and then print the letter on a bright white sheet of paper. Printed paper is often considered unprofessional and distracting.

The body of the letter will depend on the intent of the letter. In other words, if you are looking to score an interview with a leader of the company, you would introduce yourself, tell the person about yourself and then inform him of your intent. Regardless of the reason for your request, you should get to the point right away.

Keep in mind that a letter of request is something you are asking of someone. The goal is to make it as user-friendly as possible. As there are many techniques you must use in your letter, there are also some words, phrases and actions you should avoid.

• Make sure you do not come across self absorbed: The letter should focus on the potential contributor's response and how it could help. Lay out the goals you are looking to achieve and make her feel as though she is a vital piece to making it happen, which just might be true. In the same instance, offer your consideration for anytime they might need assistance in such a case.

• Do not be vague: Be clear in what you are requesting and asking of this person. The situation becomes easier for a person to respond to a request when the response is well laid out before them. Anticipate what questions or documents the person you are writing to will need and provide it right off hand with the letter.
• Do not rush them: Make sure all requests are sent out in a timely manner. Do not expect a response where you have a 3-4 days turnaround time. Not only is that inconsiderate, as they are doing you the favor, it also shows an unprofessional attribute and not being prepared.

• It is imperative that you do not apologize for asking for a request. Requesting a letter should be as if you are complimenting them; that their opinion is highly recognized and weighted.

Make sure you put your contact information as shown in case the person has any questions. Always thank the person you are requesting your information from and show appreciation.

Date

Name

Organization or Title

Address

City, State and Zip Code

Dear (Insert Name),

Due to our previous correspondence and business relationship, I am contacting you regarding if you could supply me with a letter of recommendation.

I would sincerely appreciate it if you would write a recommendation based on my skills and competency in the job I preformed while working with (Insert Company Name Here).

My current employment goals are reliant on references I can attain to better show qualifications in my selected field. Any conformation you can provide with regards to these attributes would help aid in these goals.

If you are in need of any information that I can provide or any specifics I may have left out, please contact me at (Insert Email) or (Insert Phone Number).

Thank you for your time and consideration.

Sincerely,

(Signature)

(Printed Name)

(Title or Organization)

If a letter of request is done properly, both parties will accomplish the process effectively.

by Jessica Tesoriero

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