Proper documentation is important for 90-day performance reviews, typically involving a performance evaluation form and a memo to the employee summarizing key points. Use the sample memos below as a starting point for inspiration, making adjustments as needed based on your company's policies and each individual employee's situation. Refer to this guide for printables if you need further assistance.
Positive Performance at 90 Days
If the employee you are reviewing has demonstrated performance that meets or exceeds expectations as of the 90-day mark, use this version to start.
Performance Below Expectations
If you need to provide feedback to an employee whose performance is not yet where it needs to be, use this version, assuming the employee will be given additional time to improve. If not, you will instead need to follow your company's procedure for termination of employment based on performance. When using this memo, be sure to specify exactly what the employee needs to accomplish and in what timeframe, as well as the consequences for failing to do so.
Common Employee Feedback Process
It's not unusual for companies to require managers to provide new hires with a formal performance review after the first 90 days of employment. This helps to ensure that managers are tuned in to how new hires are adjusting to their new role in the company. This process provides a powerful way to establish open, two-way communication between managers and employees early in the employment relationship. It also serves as a formal feedback method that allows for managers to clarify expectations so team members know exactly where they stand and why, as well as to help supervisors identify new hires who may not be in a role that is right for them.