Sample Resignation Letter
It's good to have a few sample resignation letters to choose from when it's time for you to write one. While certainly not complicated, there's a nuance to good business communication which is important to understand. Knowing what to include and what to omit in your resignation letter can make a difference in how your exit is perceived by the company.
Sample Resignation Letters
When the time comes to leave your job it's recommended that you write a direct and respectful resignation letter. There's no need to compromise your professionalism even if your reasons for leaving are due to less-than desirable circumstances. You may run from an organization screaming on the inside but projecting an air of cool composure on the outside. Using a sample resignation letter can help you decide how to word your own. Once you have your letter written, don't forget to date and sign your document.
Simple
Dear Mr. Marvin,
This is to formally announce my resignation. As per our company policy I am rendering a two-week notice, effective today. My last day of employment will be Friday, December 8.
I wish you and everyone at A Plus Micro good luck in the future.
Sincerely,
I.M. Leaving
General
Dear Mr. Marvin,
This is to inform you I am resigning from A Plus Micro. My last day will be Friday, December 8.
My experiences here have helped me define my goals and I have accepted a sales manager position with another company. It was a difficult decision, but one I feel will add to my career growth.
Thank you for all of your help. Please be assured I will do all I can to settle my accounts in preparation for my departure.
Sincerely,
I.M. Leaving
Friendly
Dear Mr. Marvin,
It is with mixed emotions that I submit my resignation today. My last day will be Friday, December 8.
In the five years I've been with A Plus Micro, I feel I've truly become a professional. You've been instrumental in my development and I thank you. I've been offered a position as sales manager, and feel it is the appropriate next step in my career.
Please know I'll do what I can to settle all accounts and prepare them for my replacement. If there's anything else I can help with during this transition, please don't hesitate to ask.
Thank you for all of the opportunities with A Plus Micro.
Most Sincerely,
I.M. Leaving
Shorter Notice
Dear Mr. Marvin,
This is to inform you of my decision to leave the company effective Friday.
I have accepted a sales manager position with another company and they've requested I start on Monday. I understand our company policy requires a two-week notice, but I hope you will assist me in this move. Please be assured I will do whatever necessary this week to settle accounts in preparation for my departure.
I wish you and the team at A Plus Micro all the best.
Sincerely,
I.M. Leaving
In the Event of a Counteroffer
Dear Mr. Marvin,
As per our conversation yesterday please accept this notice of resignation, effective Friday, December 8.
I am grateful for all the opportunities I've experienced at A Plus Micro but after careful consideration I've decided to accept a position with another company.
I sincerely thank you for your guidance and generosity.
All the best,
I.M. Leaving
Writing a Resignation Letter
Resignation letters contain three major points:
- You're leaving the organization.
- When you're leaving.
- The reason for your resignation, if you choose to share this.
The Dos
- Keep it simple and to the point.
- Maintain professionalism.
- Abide by company policy for notice and means of announcement.
The Don'ts
- Don't ramble on and on. Stick to the facts.
- No badmouthing the company, supervisors, or coworkers.
- Resist the urge to point a finger or place blame for your resignation.
Keep it Professional
A resignation letter is just one part of the departure process. Before you make your announcement, start to put all your affairs in order at work. Afterward, maintain your professionalism and do your best work right up until the very end. The company won't remember your letter as much as they'll remember your attitude.
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