Sample Resignation Letter

Writing a Resignation Letter

Most sample resignation letters contain three major points:

• You’re leaving the organization.
• When you’re leaving.
• Additional information, which varies depending on the relationship with the company and how much you want to tell.

The Dos

• Keep it simple and to the point.
• Maintain professionalism.
• Abide by company policy for notice and means of announcement.

The Don’ts

• Ramble on and on. Stick to the facts.
• No badmouthing of the company, supervisors or coworkers.
• Resist the urge to point a finger: “well, if this wouldn’t have happened, I wouldn’t be leaving.”

Sample Resignation Letters

Although it may be a company formality, it’s still a recommendation to write a direct and respectful resignation letter. There’s no need to compromise your professionalism, even if your reasons for leaving are less than desirable. You may be running from an organization screaming – on the inside – but project an air of cool composure on the outside.

Hopefully you’ll find exactly the right sample resignation letter, or at least an idea, for your circumstances in the following examples. Obviously, don't forget to date and sign your document.

Simple

Dear Marvin,

This is to formally announce my resignation. As per our company policy, I am rendering a two-week notice, effective today. My last day of employment will be Friday, December 8.

I wish you and everyone at A Plus Micro good luck in the future.

Sincerely,

I.M. Leaving

General

Dear Marvin,

This is to inform you that I am resigning from A Plus Micro. My last day will be Friday, December 8.

My experiences here have helped me define my goals, and I have accepted a sales manager position with another company. It was a difficult decision, but one I feel will add to my career growth.

Thank you for all of your help. Please be assured that I will do all I can to settle my accounts in preparation for my departure.

Sincerely,

I.M Leaving

Friendly

Dear Marvin,

It is with mixed emotions that I submit my resignation today. My last day will be Friday, December 8.

In the five years I’ve been with A Plus Micro, I feel I’ve truly become a professional. You’ve been instrumental in my development and I thank you. I’ve been offered a position as sales manager, and feel it is the appropriate next step in my career.

Please know I’ll do what I can to settle all accounts and prepare them for my replacement. If there’s anything else I can help with during this transition, please don’t hesitate to ask.

Thank you for all the opportunities.

Most Sincerely,

I.M. Leaving

Shorter Notice

Dear Marvin,

This is to inform you of my decision to leave the company effective Friday.

I have accepted a sales manager position with another company, and they’ve requested I start on Monday. I understand that our company policy requires a two-week notice, but I hope you will assist me in this move. Please be assured that I will do whatever necessary this week to settle accounts in preparation for my departure.

I wish you and the team at A Plus Micro all the best.

Sincerely,

I.M. Leaving

In the Event of a Counteroffer

Dear Marvin,

As per our conversation yesterday, please accept this notice of resignation, effective Friday, December 8.

I am grateful for all the opportunities I’ve experienced at A Plus Micro, but after careful consideration, I’ve decided to accept a position with another company.

I sincerely thank you for your guidance and generosity.

All the best,

I.M. Leaving

Conclusion

These sample resignation letters are just one part of the departure process. Before you make your announcement, start to put all your affairs in order at work. Afterward, maintain your professionalism and do your best work right up until the very end. The company won’t remember your letter as much as they’ll remember your attitude.