Sample of Letter of Request

If you have trouble asking for something in writing, consider looking at a sample of a letter of request to get ideas for how to formulate your request to get results. You can increase the chances of the recipient of your letter agreeing to what you ask them to do, by following a few simple steps,.

Writing a polite letter may help you get a yes response.

A vast number of situations warrant the use of a letter of request. Here are some examples:

• When asking for an interview
• Asking for a letter of recommendation
• Making a request for information
• Asking for a raise
• Asking for an employment reference letter
• Asking for donations

The following suggestions will help you write an effective sample of a letter of request:

1. Keep it simple. In the first paragraph, tell the recipient why you are writing.
2. If appropriate, give the person you are writing to pertinent information to help them remember who you are. For example, if you are writing to a former professor, explain what class you were in and the year. In the case of writing to a former supervisor, remind the person when you worked with them. These details help readers place where they know you from.
3. Briefly explain what it is that you want the reader to do. If there is a deadline involved, share that information as well.
4. Give the reader all the information they need to comply with your request.
5. Include any supporting documentation the recipient may need.
6. List your contact information, including full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
7. Thank the person for their assistance.

Here is a sample letter of request:

Your Return Address

[Date]

Mr./Ms. J. Smith XYZ Company 123 Sesame Street Your Town, Your State Zip Code/Postal Code

Dear Mr./Ms. Smith:

Re: Request for an Interview

My name is [your name here] and I am writing to request an interview to discuss available positions in the [name of department] with your company. [If you were referred to the company by someone you know, be sure to include this information here. "James Ray, who is an employee in your Sales Department, suggested that I contact you."]

I am a graduate of [name of educational institution you attended] and I have [x] years of experience in the field of [name of industry or field of study]. I am currently looking for new employment opportunities and I would like to have the opportunity to discuss how my skills and abilities can be of benefit to your company.

I will contact you by phone next week to set up a convenient time when I can discuss my qualifications. I will bring my resume with me at that time. If you have questions or would like more information, please feel free to contact me by phone at [area code and number here]. I can also be reached by e-mail at [your e-mail address here].

Thank you for taking the time to consider my request, and I will be in touch with you soon.

Sincerely,

[Your Name Here]

When you write your letter of request, put yourself in the shoes of the person who will read it. Read your draft letter over a few times to make sure that it makes sense. Double check that the reader won't need any further information in order to decide whether they can say yes to your request. Make any changes as necessary before you send it out.

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