Samples of Minutes of Business Meetings

If you need to keep records of what took place during a business discussion, the samples of minutes of business meetings listed here will help you to set them up with the correct format.

Keep detailed records of meetings.

Keeping minutes of business meetings makes sense for a lot of reasons;

• It is a record of what was discussed so that participants don't go over the same ground numerous times.
• The minutes set out what actions need to be taken next and by whom.
• Deadlines are included in the minutes, which are a tool to keeping projects on track.

There are several ways to set up minutes of business meetings. Here are some examples;

One way to keep a record of what happened at a meeting is by keeping basic notes. Here's how to set them up:

Meeting of the [Name of Work Group or Project]

Date:

Location:

Agenda:

Names of People Who Attended the Meeting:

Names of Group Members Who were Absent:

Discussions:

Announcements (if any):

Decisions Made (if any):

Items for Follow Up:

Name of the Person Taking the Minutes:

Here is a more traditional format setup option for taking minutes of a business meeting:

Minutes of Meeting

(Date)

Name of Person Recording the Minutes:

Agenda:

Old Business

(Items carried over from last meeting will be listed here)

New Business

(List new items to be discussed here in point form)

Old Business

(Set out detailed account of the discussion relating to the old business on the agenda, including names of everyone who contributed ideas or made presentations.)

New Business

(After the old business has been dealt with, set out details of new business to be dealt with. Again, the names and questions, comments, or concerns of the people who contributed to the discussion need to be recorded in detail.)

Next Meeting

List the date, time, and location for the next meeting.

Next Meeting Agenda

At the next meeting, attendees will deal with old business carried forward from the current one. A detailed agenda should be set for the next meeting. Names of attendees who need to gather information or make presentations should be listed.

Adjournment

Make a note of the time the meeting was adjourned.

If you want to keep detailed records, this is another form that samples of minutes of business meetings can take:

Meeting Minutes

Project Name:

Location:

Date:

Names of Attendees:

Names of Team Members not in Attendance:

Item #1 on the Agenda:

• Include the name of the person making a presentation
• Set out what was discussed after the presentation and any decisions made
• Next steps: include specific task, name(s) of the person(s) who will be responsible for them, and a specific deadline

Item #2 on the Agenda:

Repeat the information for each subsequent item on the meeting agenda.

Once the minutes of the meeting have been prepared, they should be distributed to everyone on the team or committee involved. They will serve as a reminder to everyone in attendance of what was discussed, the decisions made, and what the next steps should be on the task or project in question.

If one of the attendees notices something in the minutes that was recorded in error, they should contact the person who prepared them to ask that they be revised. If an item was overlooked, this should also be brought to the attention of the person who prepared the minutes so the item can be added. An updated version can then be distributed to everyone who attended the meeting.

• Memo Layout
• 10 Best Home Based Businesses
• Business Thank You Notes
• The Myths Of Entrepreneurship
• Unethical Business Practices

• Sample Resume Objective
• Memo Examples
• Resume Objective Examples
• Resume Objective Statements
• Sample of Letter of Request

• Category:Business Communications