Samples of Minutes of Business Meetings

Mary Gormandy White
Business meeting

If you are responsible for taking minutes during a business meeting, it can be very helpful to use a sample template to help organize the information. To access the sample minutes provided here, simply click the image below. It will open as a PDF that you can edit, save and print. For assistance working with the document, see this guide for printables.

Template for Business Meeting Minutes

You can type directly into this template, or simply print it to use as a guide to follow when typing or writing your notes.

Set Up Options for Business Minutes

Of course, the sample above is not the only option. There are several other ways to set up minutes of business meetings.

Basic Meeting Notes

One way to keep a record of what happened at a meeting is by keeping basic notes. Here's how to set them up:

Meeting of the [Name of Work Group or Project]

Date:

Location:

Agenda:

Names of People Who Attended the Meeting:

Names of Group Members Who were Absent:

Discussions:

Announcements (if any):

Decisions Made (if any):

Items for Follow Up:

Name of the Person Taking the Minutes:

Traditional Minute-Taking Method

Use this style for a more traditional format approach to taking minutes of a business meeting:

Minutes of Meeting

(Date)

Name of Person Recording the Minutes:

Agenda:

Old Business

Items carried over from last meeting will be listed here.

New Business

List new items to be discussed here in point form.

Old Business

Set out detailed account of the discussion relating to the old business on the agenda, including names of everyone who contributed ideas or made presentations.

New Business

After the old business has been dealt with, set out details of new business to be discussed. Again, the names and questions, comments, or concerns of the people who contributed to the discussion need to be recorded in detail.

Next Meeting

List the date, time, and location for the next meeting.

Next Meeting Agenda

At the next meeting, attendees will deal with old business carried forward from the current one. A detailed agenda should be set for the next meeting. Names of attendees who need to gather information or make presentations should be listed.

Adjournment

Make a note of the time the meeting was adjourned.

A More Modern Approach

If you want to keep detailed records using a minimal format, this modern approach may appeal to you.

Meeting Minutes

Project Name:

Location:

Date:

Names of Attendees:

Names of Team Members Not in Attendance:

Item #1 on the Agenda:

  • Include the name of the person making a presentation
  • Set out what was discussed after the presentation and any decisions made
  • Next steps: Include specific task, name(s) of the person(s) who will be responsible for them, and a specific deadline

Item #2 on the Agenda:

Repeat the information for each subsequent item on the meeting agenda.

Distributing the Minutes of the Business Meeting

Once the minutes of the meeting have been prepared, they should be distributed to everyone on the team or committee involved. They will serve as a reminder to everyone in attendance of what was discussed, the decisions made, and what the next steps should be on the task or project in question.

If one of the attendees notices something in the minutes that was recorded in error, he or she should contact the person who prepared them to ask that they be revised. If an item was overlooked, this should also be brought to the attention of the person who prepared the minutes so the item can be added. An updated version can then be distributed to everyone who attended the meeting.

Samples of Minutes of Business Meetings