Small Business Paper Filing Software
From LoveToKnow Business
Small business paper filing software can help small business owners stay on track and well organized. Time spent trying to locate misplaced items is time you are not able to spend building your business, and that is where your focus needs to be.
Examples of Small Business Paper Filing Software
The following examples of paper filing software are available for download online:
File Folder Organizer 3 - EX 3.09
File Folder Organizer 3 - EX 3.09 is a Windows-based software package. It is not designed to store electronic versions of your documents; instead, it keeps track of where you have placed your records in your filing cabinet.
The software allows you to perform the following functions:
Download a free 30-day trial of File Folder Organizer 3 - EX 3.09 here.
DocuCabinet 2.2
DocuCabinet 2.2 is a different type of software than File Folder Organizer 3 - EX 3.09. It is geared toward small and medium-sized business owners and allows users to store documents electronically in a virtual filing cabinet, with a designated cabinet, drawer, and folder. (Just as with a physical filing cabinet, some "drawers" can be locked to prevent access by unauthorized personnel).
Once a batch of documents has been captured by DocuCabinet 2.2, they can be backed up with other electronic files. Another option is to transfer the documents to a DVD or a CD and store them off site.
DocuCabinet 2.2 can be downloaded here.
ActiveFiler 2.0
If you have a lot of documents created with Word, you may find ActiveFiler 2.0 helpful to your business. Rather than having to assign a name to each one of your documents and decide where to store it, ActiveFiler does this for you automatically. The user chooses the rules for labeling files.
A Windows 98 (or later) system is required to run ActiveFiler 2.0. Download and use this shareware for a 90-day trial here.
The Paper Tiger
The Paper Tiger is document-management software that can be used for both paper and electronic files. Instead of being stored alphabetically, files are assigned a number. Keywords can also be assigned to documents.
Paper Tiger's search function can be used to retrieve documents by category, location, or number. Documents can be cross-referenced in any way that makes sense to the user. Cross-referencing can be changed by adding or deleting keywords as desired.
If you need reports or a list of documents, Paper Tiger can generate one quickly and easily. Labels and Tabs for hanging file folders can be produced and printed as well.
The Paper Tiger is not available for download. Order a 30-day trial version of the software here. Shipping costs are paid at the time of ordering and the cost of the software is charged to the customer's credit card after the 30-day trial period unless the package is returned to the company.
Kwiktag
Another example of small business paper filing software is offered by Kwiktag. The Kwiktag system allows businesses to add bar codes to documents. The tagged documents can be scanned and stored electronically in the Kwiktag server.
Retrieving documents is done electronically. Inputting a few keywords helps locate the required document, which can be printed or distributed by e-mail.
Law firms and legal departments have successfully used Kwiktag to index and store documents. This system can also be used for the following applications:
- Human Resources
- Billing/Accounting
- Expense Management
- Correspondence
A variety of small business filing software packages are available. Take time to consider your needs and budget in order to choose the right one for your business.
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