Writing a Thank You Note to the Boss

Mary Gormandy White
Writing a Thank You Note

There are many reasons you might want to thank your boss formally, but it's not always easy to know what to say. Use these sample messages as inspiration and create a hand-written expression of gratitude using one of these free printable thank you cards. Be sure to customize your message so it reflects your personality and is appropriate for your relationship with your boss.

1. Express Appreciation for a Recommendation

Use this message to say thanks after your boss recommends you for a job promotion:

Thank you for recommending me for a promotion within the company. The fact that you feel I am ready to take on additional responsibility means a lot to me. I truly appreciate the support and guidance that you have shown me throughout my time with XYZ company and am truly grateful that you are helping me make forward progress toward achieving my long term goals. I appreciate your vote of confidence and look forward to continuing to work with you well into the future.

2. Thank You for Granting a Vacation Request

Let your boss know that you really appreciate being allowed to take time off from work:

I want to let you know how much I appreciate your decision to grant my request for vacation time next month so that I can attend my niece's wedding. I know that my absence comes during a busy time for the company, so I appreciate the fact that you are willing to work with my need for time off for this family occasion. I will ensure that everything is set up for things to go smoothly during my time away. Please know how much I appreciate your willingness to work with me on this request.

3. Thank You for a Key Assignment

Tell your supervisor that you appreciate being entrusted with a key assignment:

I am writing to let you know how excited I am that you have entrusted me to lead the project team on the XYZ Client account. As you know, taking on additional responsibility is something that I have been working toward for quite some time. I can't express how thrilled I am to have this opportunity and how honored I feel to have been chosen. Thank you again for your vote of confidence in my abilities. You can count on me to put forth 100 percent effort on this important project, and I will work tirelessly to make sure that your needs - and those of the client - are fully met.

4. Appreciation for Training Opportunity

Say thanks to your boss for being allowed to attend a training class:

I want to let you know how much I appreciate your decision to approve my request to attend Crystal Reports training. I know there have been some concerns regarding the timeliness and quality of reports produced in my department, and I am convinced that using Crystal Reports will help overcome those challenges. Learning how to use the program effectively will go a long way toward improving the productivity in my department and I appreciate that you have provided me with the opportunity to do just that. Thank you for listening to and approving my request for this important training program. I look forward to applying what I learn to my work and to helping others in the department master the program as well.

5. Gratitude for Conference Attendance

Express appreciation for being sent to a key industry conference:

Thank you for allowing me to attend the Society for Human Resource Management (SHRM) Annual Conference & Exposition this year. It means a lot to me to work for a company and a boss that supports professional development opportunities like this. I learned quite a few things at the conference that will be helpful as I work toward accomplishing the goals set for the human resources department for next year. For example, I now have a clearer understanding of key legislative changes that took place over the past year as well as what is on the horizon. This will be very helpful as I focus on updating our employee handbook, which is a key goal for next year. I can't thank you enough for providing me with this opportunity.

6. Appreciation for Approving Professional Association Request

Say thanks for a company-paid membership in a professional association:

Thank you for approving my request to become a member of the Association for Talent Development (ATD) and allowing me to attend local chapter meetings each month. Getting involved with this group has been a goal of mine for quite some time, as membership offers a number of benefits that can help me improve my skills as a talent development professional. I look forward to learning about new development strategies and tools as a member of this group to apply within the organization. I really appreciate the fact that you are supportive of my membership, as well as your commitment to allowing me to participate in meaningful professional development activities.

7. Thank You For Listening

Let your boss know that you really appreciate his or her willingness to listen:

I am writing to let you know how grateful I am that you took the time to listen to me when I asked for an opportunity to voice some concerns. The fact that you were willing to take time out of your schedule and hear me out means a lot, as well as the fact that you truly seemed to care. The information and suggestions that you provided were very useful, and I feel much better about the issues we discussed. Just knowing that my supervisor cares enough to listen helps me realize that I am working for a good company and that I have a great boss. While I don't tell you often enough, I really do appreciate you.

8. Gratitude for New Equipment

Say thanks for being approved to purchase a powerful new computer:

Thank you for approving my purchase request for a new Surface Pro 4 computer. Having this type of device to use for work will make a big difference, as I will no longer have to carry a full-size laptop and separate tablet device when I travel to meet with clients and participate in trade shows. This will have a positive impact on my productivity by making it much easier for me to keep up with the full scope of my responsibilities in light of my travel schedule and need to access client documents, presentations and collaboration tools from so many locations. I realize that you did not have to grant my request at this time, and I am so grateful that you were willing to do so. Your commitment to providing access to key technology resources is greatly appreciated.

9. Appreciation for Adding a New Employee

Show your gratitude for getting approval to add head count to your department:

Thank you for approving my request to add another employee to the benefits team. I appreciate the fact that you were willing to take into consideration the increased workload due to changes in our healthcare plan and the additional reporting requirements associated with Affordable Care Act (ACA) compliance. Adding this team member will make a big difference in each team member's workload, leading to key positive outcomes. I expect it to have a positive impact on performance, productivity, employee satisfaction and retention. I have started looking for the right person to hire and expect to begin interviews next week. I just wanted to take a brief minute to let you know how very much your support and approval of this new position means to me and everyone else on benefits team.

10. Gratitude for Charitable Participation

Let your boss know how much his or her support of charitable participation means to you:

It really makes me proud to work for a company that places a high value on social responsibility. Thank you so much for your support of the operations team's participation in the American Cancer Society's Chili Cook-Off this year. The fact that the company was willing to underwrite the donation necessary for our team to participate in the event and allow the committee members to take time off from work to coordinate everything is just incredible. Our team successful raised $5,000 to contribute to the cause, and also received the People's Choice award for the best chicken chili recipe. In addition to supporting an important charity, this was a great team building opportunity for the operations group as well. It would not have been possible without your generous support, so please know how very much your commitment to the community is appreciated.

Professionalism Is Key

As with any business document, be sure that any correspondence you send to your boss conveys an appropriate message about your level of professionalism. Keep in mind that being seen as having strong business communication skills can have a positive impact on your career.

Writing a Thank You Note to the Boss