Writing a business letter can seem overwhelming, but it doesn't have to be. Get a head start by using one of the free business letter templates provided here. Just download the one you like best, save it to your computer, and add your content. While you'll still need to decide what to say, these templates clearly explain how your letter should be formatted.
Simple Template for a Formal Business Letter
When writing a business letter, it's best to set up the document as a formal letter. The printable below uses this format. By using it as a guide any time you need to prepare a business letter, you can be sure the way your letter is formatted will send a professional message to the recipient. Once you open the document, just click anywhere in it to begin typing.
The purpose of the above printable is to provide you with the basic format you need to use. The example below shows a complete example of a simple business letter that uses the same format.
Example of a Simple Business Letter
To get a sense of what a finished letter created using the template above will look like, review the sample letter below. If you'd rather use it as a starting point for your letter than the template, you can do so. As with the template, just download and save the example letter, then click anywhere to start typing.
This basic sample letter can be adapted for any situation, though you will need to change the wording to meet your specific needs.
More Sample Business Letters for Specific Situations
Business letters are an important form of communication in the professional world. If you're not quite sure how to get started, check out the examples below. Each provides inspiration (and a template!) for a specific type of business letter.
- Apology letters - Use these business apology sample letters as a guide if you need to send an apology letter on behalf of your company.
- Business closing - If your company is going out of business, this sample letter for closing a business provides a professional way to notify your clientele.
- Business reference - If you've been asked to provide a reference for a business or individual with whom you have a professional relationship, review these business reference letter templates.
- Contract cancellation - In order to end your company's relationship with a vendor, if there is a formal agreement in place, you may need to send a letter of contract cancellation.
- Medical leave of absence - If you need to ask for an extended period away from work due to health reasons, consider this medical leave of absence letter.
- Payment request - If you need to formally ask a customer to pay their bill, this payment request letter is a good first step before resorting to a collection letter.
- Sales letters - Looking to reach out to prospective customers with the hope of building your business? Review these sample sales letters.
- Thank you letters - These business thank you letter examples provide a great way to formally express appreciation.
Write a Professional Letter
All business correspondence should be written in a professional manner. When it comes to sending business letters, that means using a proper format and making sure the document is well written. Take the time to proofread your letter before sending it. That will increase the chances that the letter is error free, a factor that certainly impacts the document's quality and professionalism.