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Sample Letters of Request

Mary Gormandy White
Writing a Letter of Request

If you're having trouble deciding how to ask for something in writing, reviewing a sample request letter is a great way to get ideas and inspiration. Instead of staring at a blank screen trying to figure out how to get started, take a look at the sample letters below.

8 Request Letter Templates

The example letters of request below are provided in a printable format so that you can easily customize the text for your own purposes. Simply click the image and the letter will open as a PDF that you can edit, save and print. If you need help downloading the letters, check out these helpful tips for working with Adobe printables.

1. Supplier Request for Materials or Information

When you're shopping for products or services from vendors, it's sometimes a good idea to submit a request for information in writing. The following sample letter of request for materials or information needed can be used to ask suppliers to send details about products, services, or materials needed.

2. Customer Feedback Request

With so many businesses asking customers to complete satisfaction surveys, you may find that you get better results if you send a formal letter when asking customers to provide feedback. Use this sample document as a starting point for your request.

3. Ask Customers to Write a Review

With consumers relying so heavily on reviews to make purchase decisions, it's a good idea to encourage your satisfied customers to share their positive experiences online. Sending a letter is a respectful way to make this type of request that may inspire action. Use this template for guidance.

4. Sample Request Letter for Documents

If you need to request a copy of a document, such as a signed lease agreement, warranty, or other type of contract, it's a good idea to send a formal letter of request. Use this template to help you get started.

5. Interview Request Letter

If you are interested in learning about possible employment opportunities with a company, submitting a written request for an interview, along with you resume, can be a good way to get started. The letter below provides an example.

6. Pay Raise Request Letter

If you're ready to request a pay increase formally, it's a good idea to submit your request to your boss in writing. Use this sample letter as a starting point, being sure to customize key points to your specific situation.

7. Letter to Ask for Donations

If you need to ask for donations, use one of these sample letters asking for donations as a starting point. You'll find versions appropriate for different kinds of donation requests, including requests for specific projects, general donations, sponsorships and more.

8. Request for a Letter of Recommendation

If you need to ask someone to write a letter of recommending you for a job, scholarship, award, or membership in an organization, use this template for a letter of recommendation request. It provides a great way to get started, though of course, you'll need to customize it to your specific request.

General Tips for Writing a Letter of Request

You can increase the chances of the recipient of your letter agreeing to what you ask them to do by following a few simple steps for writing business letters. The following suggestions will help you write an effective letter of request:

  • Use an appropriate business letter format.
  • Keep it simple. In the first paragraph, tell the recipient why you are writing.
  • If appropriate, provide the recipient with pertinent information to help them remember who you are. For example, if you are writing to a former professor, explain what class you were in and the year. In the case of writing to a former supervisor, remind the person when you worked with them. These details help readers place where they know you from.
  • Briefly explain what it is you want the reader to do. If there is a deadline involved, share that information as well.
  • Give the reader all the information they need to comply with your request.
  • Include any supporting documentation the recipient may need.
  • List your contact information, including full name, mailing address, phone number and e-mail address in the body of the letter. Ask the reader to contact you if they have any questions or concerns about your request.
  • Thank the person for his or her consideration.
  • Bring the letter to its conclusion by using an appropriate closing for professional correspondence.

Consider the Reader

When you write your letter of request, put yourself in the shoes of the person who will read it. This is important whether you're sending a letter of request to a supplier, customer, employee, or other individual. Proofread a draft of your letter to ensure it is free of errors and makes sense as written. Double check that the reader won't need any further information to decide whether they can say yes to your request. Make any changes necessary before sending the letter.

Sample Letters of Request