Hand-Written Business Thank You Note Samples

Concept thank you note image
Put your thanks in writing.

Looking at business thank you notes samples is a good way to get ideas that you can use when you want to show your appreciation to someone. If looking at a blank computer screen or sheet of paper is intimidating, continue reading to get some ideas about how to structure your note.

Why Use Business Thank You Notes

It's always a good practice to say, "Thank You" when someone does something for you. Putting it in words may be more meaningful, since the recipient has something tangible for refer to. They may forget a verbal expression of appreciation in time, but writing a business thank you note means that the recipient has something tangible they can refer to after the fact.

Writing a business thank you note is a way to distinguish yourself from the crowd. The recipient won't forget the effort that it took to write, and is more likely to want to do business with you or continue to do so in the future.

Stationery for Business Thank You Notes

It may be easier to send your thank you note by e-mail, but you will make a lasting impression if you take the time to write your note by hand. Blank cards you can use for thank you notes are available at office supply stores.

Look for a white or off-white card. When you write the thank you note, use blue or black pen for a professional look. You can tuck your business card inside the envelope so that the recipient has your contact information when they receive the note.

Modern Business Thank You Notes Samples

Writing to a Customer

Here is an example of how you can set up a business thank you note to a customer:Dear [Name of Recipient]:

We want to take this opportunity to thank you for your business. [ABC Company] values the relationships it has developed with its valued customers and appreciates the confidence you have shown in us.

Please do not hesitate to contact us with any questions you may have. We will do everything we can to deal with your concerns promptly. Thanks again and we hope to continue serving your needs for years to come.


[Name of Company Representative]

New Prospect Letter

Another time when writing a business thank you note is appropriate is when you have met with a new prospect.Dear [Name of Recipient]:

It was a pleasure to meet with you on [date]. I'm sure that we will be able to help you reach your goal of [provide more details here]. I would be happy to answer any further questions that you may have.


[Your Name and Company Name Here]

Thank You After Interview

Looking at business thank you notes samples can also be helpful when you want to write a note to thank a potential employer for taking the time to interview you for an available position. You may want to use language similar to this:

Dear [Name of Hiring Manager]:

I wanted to thank you for taking the time to meet with me on [date]. I was very excited to hear about the opportunities available at [Name of Company]. I feel that my [list skills and abilities] would make me a good fit for this position. Thank you again for your time. If I don't hear from you by [date], I will be in touch regarding the status of my application.


[Your Name]

Building Positive Business Relationships

Sending business thank you letters is a way to indicate to the people you are interacting with that you appreciate them and what they have done for you. In modern business, this personal touch is sometimes missing from interactions. The person receiving a handwritten thank you note is going to appreciate the fact that you took the time to write to them. This attention to detail and to building relationships with other people is one of the keys to success in business.

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Hand-Written Business Thank You Note Samples