When it's time to resign from your current position, figuring out how to break the news can be difficult. While certainly not complicated, there's a nuance to good business communication which is important to understand. Knowing what to include and what to omit in your resignation letter can make a difference in how your exit is perceived by the company.
Sample Resignation Letters
Write a direct and respectful resignation letter. There's no need to compromise your professionalism even if your reasons for leaving are due to less-than desirable circumstances. You may run from an organization screaming on the inside but projecting an air of cool composure on the outside. Once you have your letter written, don't forget to date and sign your document.
The following templates can be downloaded, edited, and printed using Adobe Reader. The logo at the top will not print with your document. You can remove the headings and descriptions and insert your own information, details, and signature.
In the Event of a Counteroffer
Sample Two Week Notice Resignation Letters
Many companies require two weeks' notice if you plan to resign your position. This should be addressed in your letter of resignation. Make sure that you date your letter so that this two-week period is on record, proving that you've complied with your company's policy.
Formatting a Resignation Letter
While the content of any letter is always the most important part, you'll want to be sure that your formatting is also correct in any professional correspondence. For a resignation letter the format is quite simple:
- Start with your full name in bold, followed by your full mailing address, telephone number, and e-mail address. Use your company e-mail address if you have one.
- Add the date that you'll be delivering the letter, also in bold.
- Next, include the name of the company, followed by the full name and title of the person receiving the letter, and the address of the company.
- Type in your greeting, such as "Dear Mr. Marvin."
- The full text of your resignation letter follows the greeting.
- Add an appropriate closing, such as "Sincerely," or "Respectfully yours."
- Leave a couple of blank lines to make room for your signature, then type your full name.
- Once you print off your letter, sign it by hand directly under the closing.
Addressing the Letter
The letter should be addressed to the company itself, since it's the company that actually pays you. If the company is a small one the letter should go to the owner; in a situation where the company is large enough to have a personnel department, then address it to the personnel manager. As a courtesy, copy it to your immediate supervisor.
If you need help downloading the sample resignation letter, check out these helpful tips.
Delivering Your Letter
You will need to share the news that you are leaving in person, and as soon as possible. As a courtesy tell your immediate supervisor first, and then contact the company owner or the personnel department to let them know you plan to resign. Then deliver your letter to confirm your resignation and departure date.
Once you have told your current employer you intend to leave you can focus on trying to wrap up outstanding projects or provide assistance to the person who will take over for you. During the notice period, you are still an employee of the company and need to behave in a professional manner.
Resignation Letter Tips
Resignation letters contain three major points:
- You're leaving the organization.
- When you're leaving.
- The reason for your resignation, if you choose to share this.
- Keep it simple and to the point.
- Maintain professionalism.
- Abide by company policy for notice and means of announcement.
- Don't ramble on and on. Stick to the facts.
- No badmouthing the company, supervisors, or coworkers.
- Resist the urge to point a finger or place blame for your resignation.
Keep it Professional
A resignation letter is just one part of the departure process. Before you make your announcement, start to put all your affairs in order at work. Afterward, maintain your professionalism and do your best work right up until the very end. The company won't remember your letter as much as they'll remember your attitude.