Most companies require supervisors to complete formal employee evaluation forms at least once every year. These documents become part of each staff member's permanent personnel file, and are often used to determine employee eligibility for raises. Reviewing sample forms that have already been filled out is a good way to get comfortable with this aspect of your supervisory role.
Two Complete Example Documents
The examples presented here can give you an idea of how you can provide praise and encouragement where due, while also pointing out areas where improvement is needed in a constructive manner.
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1. Needs Technical Skill Improvement
The following sample evaluation is for an employee who does a good job overall and gets along with colleagues, but who needs to master new technical skills to keep up with the current demands of the job.
2. Needs to Improve Co-Worker Relations
The example evaluation below was completed for a salesperson who is a good producer, but who is not viewed as a team player by co-workers and who needs to improve people skills to be successful in the workplace.
Consider Evaluations Individually
While these sample documents can help give you an idea of what to include in performance appraisal, each employee must be evaluated independently in terms of his or her specific performance and particular job description. Think carefully about what you include, being sure that each performance assessment you complete provides an accurate reflection of performance for the rating period.
Keep in mind that formal evaluations should provide an overview of employee performance throughout the entire rating period. They are not a substitute for day-to-day conversations about performance. As a manager, it's important you provide feedback to your employees on an ongoing basis rather than waiting to let them know how they're doing once a year when it's time to fill out the evaluation form.